---
title: "Download Our Free Excel Payment Schedule Template"
canonical: https://www.billabex.com/en/blog/download-our-free-excel-payment-schedule-template/
lang: en
alternate: https://www.billabex.com/fr/blog/telechargez-votre-modele-de-tableau-decheancier-de-paiement-excel-gratuit.md
updated: 2026-09-12
index: https://www.billabex.com/llms.txt
---

# Download Our Free Excel Payment Schedule Template

This Excel template records invoices, amounts already paid and up to five instalments per row. It calculates the remaining balance from your inputs. Agreed dates, instalment statuses and the overdue amount still need manual updates.

[Download the free Excel template](https://www.billabex.com/blog-assets/free-excel-payment-schedule-table.xlsx).

To prepare an agreement, use the [three payment plan email templates](https://www.billabex.com/en/blog/payment-plan-models/) and the guide to [setting up a payment schedule](https://www.billabex.com/en/blog/payment-schedule/). The workbook supports follow-up; it does not replace confirmation of the terms with your customer.

## What the workbook contains

The “Payment Schedule Table” sheet has one row per invoice, with its number, customer, amount and invoice date. It distinguishes “Already Paid”, “Remaining Balance to Pay” and “Due to Date”. Five groups of columns record a deadline, amount and “yes/no” payment status for each instalment.

Its built-in calculations are straightforward:

- **Remaining balance**: invoice amount minus amount already paid, in column F.
- **Total overdue**: the sum of amounts entered in column G, displayed in D5.
- **Today’s date**: a formula displays the date when the workbook recalculates.

Deadlines are not calculated from payment terms. Column G does not automatically recalculate overdue amounts from dates and statuses. Selecting “yes” does not update the “Already Paid” total. The workbook does not synchronise payments or send reminders.

[![Payment schedule showing an invoice, amount already paid and five instalments](https://www.billabex.com/blog-assets/screenshot-free-excel-payment-schedule-table.webp)](https://www.billabex.com/blog-assets/free-excel-payment-schedule-table.xlsx)

## Prepare the spreadsheet

1. **Save your copy** and replace the sample rows with your invoices. Keep the remaining-balance and total formulas.
2. **Check the starting balance** against your invoicing tool, including any credits and payments already received. This template has no dedicated credit-note column; do not represent credits as cash receipts.
3. **Enter the approved agreement**: complete dates, amounts and the person responsible for follow-up. The original layout has five instalments per row; a longer agreement requires adapting the sheet and checking the calculations.
4. **Reconcile the schedule with the balance**: instalments still to be received should cover the remaining balance. Do not treat the fictional sample amounts as an actual agreement.

## Record a partial payment

Fictional example: a €3,000 invoice has three €1,000 instalments. The first date has passed; you receive €600 and the other two dates are still in the future.

- Enter **€600** under “Already Paid” if this is the first receipt; otherwise update the cumulative amount including earlier receipts.
- The remaining-balance formula returns **€2,400**.
- Enter **€400** under “Due to Date” in this example: the unpaid part of the overdue instalment. Keep the €2,000 scheduled for later separate.
- The first instalment is not fully paid. Keep a dated note explaining the partial payment: a “yes/no” status alone cannot describe it.

When another payment arrives, check the cumulative amount, status and overdue amount again. An emailed promise must not be recorded as a received payment. Compare the amounts with your payment records before contacting the customer.

## Coordinate follow-up across your team

Keep one reference copy and assign someone to maintain it. Record the latest payment check and accepted agreement. Before sending a reminder, check whether a colleague received a reply, a payment is awaiting matching or a new proposal needs approval.

Choosing software depends on the work you need to maintain, not a universal customer-count threshold. If replies and instalments become difficult to coordinate, explore [payment promise and schedule tracking in Billabex](https://www.billabex.com/en/product/payment-promises/). The agent structures the proposal and waits for your approval; recorded payments remain separate from announced commitments.

## Keep the template as a starting point

The file remains freely accessible: [download the Excel payment schedule](https://www.billabex.com/blog-assets/free-excel-payment-schedule-table.xlsx). Test your changes on an invoice with a known balance before using them across your portfolio.