---
title: "Export invoices and other lists to Excel"
canonical: https://www.billabex.com/en/help/reporting-analytics/export-invoices-excel/
lang: en
alternate: https://www.billabex.com/pl/pomoc/raporty-analizy/eksportuj-faktury-do-excela.md
alternates:
  pl: https://www.billabex.com/pl/pomoc/raporty-analizy/eksportuj-faktury-do-excela.md
  it: https://www.billabex.com/it/assistenza/report-analisi/esportare-fatture-excel.md
  en: https://www.billabex.com/en/help/reporting-analytics/export-invoices-excel.md
  pt: https://www.billabex.com/pt/ajuda/relatorios-analises/exportar-faturas-excel.md
  es: https://www.billabex.com/es/ayuda/informes-analisis/exportar-la-lista-de-facturas-a-excel.md
  fr: https://www.billabex.com/fr/aide/pilotage-analyses/exporter-factures-excel.md
  nl: https://www.billabex.com/nl/hulp/rapporten-analyses/facturen-exporteren-naar-excel.md
  de: https://www.billabex.com/de/hilfe/berichte-analysen/rechnungsliste-nach-excel-exportieren.md
updated: 2026-11-09
index: https://www.billabex.com/llms.txt
---

# Export invoices and other lists to Excel

<section class="help-summary" aria-labelledby="in-short"><h2 id="in-short">In short</h2><p>The <strong>Export</strong> button of the invoice list downloads an Excel file (.xlsx) that matches the list on screen: search, filters and sort, across every page, up to 20,000 rows. Hover it to read the row count. For a few invoices only, tick them and choose <strong>Export the selection (Excel)</strong>. The customer, credit note and task lists and the aging balance export the same way.</p></section>

## Expected result

You get an Excel file ready to filter, with one row per invoice in your selection.

## Before you start

- Define the selection you need: period, status, [customer tags](https://www.billabex.com/en/help/integrations-settings/manage-tags/) or a specific customer.
- Hover the button to check the row count before exporting.

## Procedure

1. Open **Invoices**, or the invoices tab of a customer’s page.
2. Apply the search, filters and sort you need.
3. Click **Export**, at the end of the filter bar.
4. To export only some rows, tick them, up to 500, even across pages, then choose **Export the selection (Excel)** in the action bar.
5. Open the downloaded file in Excel or another spreadsheet.
6. For another list, do the same from the customer list, **Credit notes**, the task list (including a customer page’s tasks tab) or the **Customer details** of **Your agent’s performance > Cash > Aging balance**: each file follows the columns, filters and sort of the exported screen. The buckets and groupings of that view are explained in [reading the aging balance](https://www.billabex.com/en/help/reporting-analytics/dashboard-aged-balance/).

## What Billabex does

The file has one sheet with a frozen, filterable header, in French, English or Spanish depending on your language. Its 17 columns cover the number, customer, customer reference, SIREN, customer tags, issue and due dates, current installment due date, status, days overdue, total amount, remaining amount, currency, payment method, source, source identifier and reminder exclusion. Status values are explained in [invoices and their statuses](https://www.billabex.com/en/help/customer-accounts-documents/invoices-statuses/). Amounts and dates are real numbers and dates. No total is calculated, because the list can mix several currencies.

Data is read during export: concurrent changes may affect the row count or order, and the file is not an accounting snapshot. Export is also available through the public API and the MCP server for your connected tools.

## If the result is not what you expected

- **Button disabled**: the selection exceeds 20,000 invoices. Narrow the filters and try again.
- **Button missing**: the list on screen is empty.
- **“Export failed, try again”**: run the export again; if the error persists, send the time and filters to support.
- **“The selection changed since it was displayed”**: refresh the page before exporting the selection.
- **Invoices are missing**: check the search and filters still active, the file follows them.