Documents, currencies and amounts
Read invoices and credit notes in their currency, separating total, paid, credited, and remaining amounts.
Updated
In short
Each document carries a currency and several amounts that mean different things. For an invoice, start with total and subtract payments plus allocated credits to get remaining balance. For a credit note, start with issued amount and subtract refunds plus allocations. Never mix currencies in a manual total; analytics separately uses a base currency and historical rates.
Expected result
You reconstruct document remaining amount without combining currencies or different financial notions.
Before you start
- Display currency next to every compared amount.
- Open allocations rather than assuming a credit note is fully applied.
Procedure
- Identify document type and currency.
- For an invoice, record total, paid, and allocated credits.
- For a credit note, record total, refunded, allocated, and available amounts.
- Confirm displayed remainder matches components in the same currency.
- For multi-currency views, use converted analytics instead of manual addition.
What Billabex does
Billabex rounds monetary operations and stores movements required for analytics. Analytics conversion uses organization base currency and the historical rate on movement day.
If the result is not what you expected
- A multi-currency total without conversion has no financial meaning.
- A discrepancy can come from available credit not allocated to the invoice examined.
- If a historical rate is unavailable, analytics fails temporarily rather than returning a partial total.